Scheduling software for companies with a field team. Customers only see times that fit the service area, the roster and the route.
Set who does the scheduling now, the size of the field team and the number of appointments a day, and see what calling, confirming and rescheduling costs you now.
320 appointments per month
What manual scheduling costs you now
That is 81 planner hours a month, or 0,5 FTE.
Schedulinq for 5 team members€ 1.740 per year
How we calculate: 15 minutes of planner time per appointment. A scheduling call averages 8 minutes and fails to book on the first try 4 times out of 10 (Accenture, 1,000+ calls); confirming, reminding and rescheduling come on top. A full-time planner works 173 hours a month; a month has 21.7 working days.
The customer books through your booking page, you send an invitation, or a subscription sends it again every time. And anything you would rather schedule yourself, you still can.
Your booking page sits on your website, in your socials or under every email. The customer picks an appointment type and only sees times that fit.
To one customer, or to your whole list at once. Everyone picks a moment that fits the route.
For maintenance that comes back every year. Set it once, and Schedulinq handles the rest.
What is possible lives in the appointment types, the service areas and locations, and the rosters. The algorithm works it out, and after that the messages go out.
No two businesses schedule alike. So you build each appointment type yourself: what it involves, what it costs, what the customer can add, and who has the skills or certifications to carry it out.
For work at the customer you draw a service area: a circle around the workshop, or exactly to the provincial border. For work at your premises you pick a location, like the showroom or the workshop.
Per block you set the time, the location and which appointment types fit into it. Someone in the showroom on Friday and with customers the rest of the week? An on-call worker who only covers the next two months? It all fits.
A customer picks an appointment type and enters their address. Schedulinq then runs through every free time: who may carry out this appointment type, who is working then, does the address fall inside a service area, and how much extra driving does it cost. Only the times that genuinely suit appear on screen.
Messages go out around every appointment: a confirmation, a reminder, a heads-up just before the team member arrives. Per message you choose the channel, the moment and the recipient — and whether it applies to every appointment type or just one.
“I used to be on the phone in the evenings just to get tomorrow's schedule straight. Now customers book themselves in, and only at times that fit our route.”
You connect Schedulinq to the systems you already use in a few clicks. Existing appointments stay put; new bookings come straight in. Schedulinq doesn't replace your CRM or ERP: quotes, work orders and stock stay where they are.
Two-way sync of your appointments. Schedulinq reads your availability live and puts bookings straight into your calendar.
Two-way sync of your appointments: works with Outlook 365, Exchange Server and personal Outlook calendars.
Sync of appointments, contacts and companies. Schedulinq writes straight to your CRM, so customer data lives in one place.
Schedulinq works just as well for a freelancer as for a business with its own planner. They just schedule differently, so each has its own page, with real-world examples.
Scheduling everything yourself, between jobs. Customers book through your own page, and the evenings stay yours.
See the page for freelancersA field team of several people, and someone who schedules: a planner, or the owner. Whoever schedules only handles the exceptions.
See the page for businessesPractical guides every week on smarter scheduling and fewer phone calls, for service businesses with staff on location. No theory, just what works in practice.
When we talk to organisations about scheduling, the conversation quickly turns to features. Can the system plan automatically? Can it account for travel time? Can employees enter their availability? Can we connect it to our existing systems?
Read articleYou probably know the pattern. The first appointment runs ten minutes over, and by two o'clock you are rearranging your whole day. That doesn't happen by chance on one busy Tuesday. It happens almost every week, and that is exactly why it's worth finding out what goes wrong structurally.
Read articleYou have a calendar, but Schedulinq knows nothing about it? Then a customer books you at a time you are already busy, and you have to copy every new booking into your own calendar by hand. Syncing your calendar solves both in one go: whatever is in your calendar blocks your availability, and whatever is booked through Schedulinq appears in your calendar by itself.
Read articleIf you're looking for a scheduling app for customer appointments, there is no shortage of choice. Calendly, Reservio, Cal.com and SuperSaaS all let customers book themselves. You set your availability, share a link, and the appointment turns up in your calendar.
Read articleMost time-management advice assumes a working day you largely control. You block out some focus time, work through your list, and keep your calendar as free of distraction as you can.
Read articleWith two people a whiteboard is usually fine. But as soon as your team grows, scheduling gets complicated fast. Who has which appointment? Who still has room today? And where does that emergency job fit?
Read articleMost daily-schedule advice assumes you work at a desk: an hour for email, an hour for a project, a break in between. If you work from customer to customer, your day looks nothing like that. It is shaped by appointments on location, the travel time between them, and customers who expect you to be done inside the slot you agreed.
Read articleBuilding a weekly schedule does not have to be an evening-long project. With a fixed 30-minute system you lay out your entire week: what is set, what still has to happen, and where you have room left. Not scattered moments across the week, but one session after which you are ready for the rest of it.
Read articleYou are not the only sole trader still calling customers on a Wednesday evening to fill up Thursday and Friday, while the rest of the world is doing something fun. Planning your week sounds simple, right up until the planning itself becomes a second job.
Read articleSchedulinq is an online scheduling system for service businesses with staff on location. Customers book themselves through your own page and only see times that fit your team's service area, roster and route. Schedulinq invites, confirms and reminds automatically.
Schedulinq is built for businesses whose staff work at the customer's location: installers, HVAC, maintenance and service companies. From a single engineer to a field team with a planner of its own. The more appointments a day, the more it pays off.
Yes. Everything your planner does today stays possible: booking an appointment by hand for a customer who calls, blocking a half-day, rostering a team member off. Schedulinq schedules around it and only shows customers what is genuinely still available. Your planner keeps control; the phone work goes.
Other booking tools let customers pick any free moment. Schedulinq flips it around: before your page offers a time, it checks whether it fits geographically with your other appointments that day. Customers only see times that keep your route tight. No zigzag trips.
A regular booking tool lets customers pick any free moment, without taking into account where you already are. Schedulinq only shows times that fit geographically with your other appointments that day, so your route automatically stays tight.
No. Schedulinq works on top of Google, Microsoft or Teamleader. You keep your own system. Schedulinq handles the scheduling, communication and reminders.
Connecting a calendar and putting your booking page live is a matter of minutes. Setting up service areas, rosters and appointment types takes a morning; for a team we walk through it together in the demo.
Schedulinq costs €29 per employee per month, excluding VAT. You start with 30 days free, no credit card, and you cancel monthly. No setup fees, no tiers.
Yes. Schedulinq is a web app that works in any modern browser: on desktop, tablet and mobile. There's no separate app to download.
Then Schedulinq isn't your CRM. Connect your own CRM and let Schedulinq handle only the scheduling, without learning a new system.
Yes. You start with 30 days free, no credit card, and after that you cancel monthly without giving a reason.
No sales pitch, just your own situation: the appointment types, the service areas and the rosters you actually run.
30 days free · no credit card · cancel monthly